Administrative Staff Openings

JOB TITLE: Development Associate

REPORTS TO: Chief Development Officer

CLASSIFICATION: Full-time hourly/non-exempt

JOB SUMMARY:

The Development Associate works to maintain the fundraising efforts of a nonprofit symphony orchestra. Duties include the organization of the fundraising office, writing thank you letters, entering and maintaining donor information on company software platforms, supporting donor relationship-building, tracking financial transactions from foundations, corporations and government funders, helping to manage the department’s reporting and task calendar, assisting in the planning and execution of special fundraising events, and supporting all tasks associated with annual paper and digital fundraising appeals.

JOB DUTIES AND RESPONSIBILITIES:

  • Maintain office files (both hard copy and on company’s server), track accounts and support the relationship between fundraising and marketing teams.
  • Write thank you letters and assist in relationship-building with individuals and companies.
  • Support and actively participate in the operations of all fundraising events. 
  • Research individuals and companies who might financially support the organization.
  • Assist in tracking deadlines and collection of needed materials for foundations, companies and government funders. 
  • Assist in keeping the annual fundraising plan on schedule.
  • Assist in processing yearly donation appeal letters (paper and digital).
  • Attend and work all organizational concerts and special events.
  • Perform other duties as assigned.

EDUCATION/PROFESSIONAL EXPERIENCE:

A successful Development Associate candidate must have a Bachelor’s degree from an accredited college or university, or similar educational background, excellent written and oral communication skills and should have some experience working or volunteering for a nonprofit organization. General knowledge of charity fundraising a plus, and experience with planning and executing a special fundraising event is encouraged.

CHARACTERISTICS

Must have great people skills, be outgoing and personable, and have a work style that is flexible, detail- and service-oriented and creative. Candidates need to be able to take the lead on projects, be motivated by a goal, take responsibility for the result, and have the ability to work by yourself or in a team. Candidates from diverse backgrounds are encouraged.

COMPUTER SKILLS

The Development Associate should be proficient in Microsoft Office, Outlook, GoogleMail, and Internet for research. Familiarity with the nonprofit database software PatronManager, iWave, Greater Giving a plus. 

ORGANIZATIONAL SKILLS

The Development Associate should have good time- and project-juggling skills, be organized, and have the ability to work on multiple projects at the same time.

OTHER

The Development Associate should be able to work with the Pasadena Symphony and Pasadena POPS on concert days, and special event dates, both of which may occur on evenings and weekends. Candidates should have reliable transportation and be able to travel by car, as necessary. Proof of current auto insurance may be required. All PSA employees are required to provide proof of receiving the COVID vaccine no later than two weeks prior to the start date of employment.

COMPENSATION

The PSA offers a competitive compensation package appropriate for this position.  

TO APPLY FOR THIS POSITION:

Email your application materials including your résumé, a cover letter to Scott Vandrick, Chief Development Officer at [email protected].

JOB TITLE: House Manager

REPORTS TO: General Manager

CLASSIFICATION: Hourly/non-exempt

JOB SUMMARY:
The House Manager is primarily responsible for the Front of House (FOH) management of events for all Pasadena Symphony & POPS concerts at Ambassador Auditorium, LA County Arboretum and Pasadena City Hall. This is a part-time position.

JOB DUTIES AND RESPONSIBILITIES:

  • Manage FOH activities for events and performances taking place in the venues listed above as well as other venues when necessary. Coordinate with stage management to ensure that houses open and programs start on time, late seating in on schedule and intermissions stay within allotted time frames.
  • Manage, schedule, train and coordinate the recruitment of volunteer ushers, including maintaining databases with ushering staff contact info, dates and hours worked and attendance and performance records.
  • Maintain training in Guest Services, Accessibility procedures, emergency evacuation, medical and life safety issues as they relate to patrons for all special events and performances.
  • Field and resolve patron complaints. Work closely with box office personnel to trouble shoot ticket issues and patron complaints while maintaining customer satisfaction and comfort.
  • Direct and monitor lobby traffic to ensure maximum ease and comfort, both in entering and exiting facilities, maintaining all public assembly rules and venue capacities.
  • Assist in all Accessibility services and monitor patron ease and comfort.
  • Work with security to ensure patron safety in a high-profile facility.
  • Communicate house repairs, safety concerns, heating and cooling issues to General Manager.
  • Oversee and assist in the setup and upkeep of audience seating tables.
  • Maintain incident reports for insurance purposes.
  • Handle other administrative duties as directed.

QUALIFICATIONS:

  • A minimum of 5 years of experience as a performance manager/house manager in a theater or performance venue.
  • Exemplary customer service and hospitality skills combined with the motivation and interest to act as a role model to staff.
  • Strong management, organizational and financial skills.
  • Demonstrated ability to act as a diplomatic leader.
  • Ability to juggle multiple requests and tasks in an extremely hectic environment.
  • Excellent written and verbal communication skills.
  • Computer literacy including Microsoft Word, Excel and Access and knowledge of databases.
  • High level of motivation, persistence and patience in working with various groups of people.
  • Interest in and knowledge of classical music is a plus.
  • Bachelor’s degree or equivalent combination of education and experience.

REQUIREMENTS:

  • Must be able to stand for extended periods of times, walk up four flights of stairs and able to lift 10 lbs.
  • Availability to work long hours, the majority of which are in the evenings and weekends.
  • Weekly schedule is dependent upon concert and event schedule so hours will vary from week to week. Ability to be flexible in work schedule is required.

TO APPLY FOR THIS POSITION:

  • Email your application materials including your résumé, a cover letter to [email protected].
Volunteer Opportunities

Our Pasadena Symphony & POPS Volunteers are active and engaged arts supporters from around the community who make so much of what we do possible. To volunteer, please click the link below to fill out our online application and we will contact you as volunteer opportunities become available.

Click Here to Volunteer for our 2019-20 Symphony Classics Concerts and upcoming events!

VOLUNTEER BENEFITS

Our volunteers are an integral and highly valued part of our success as a performing arts organization. The benefits of volunteering include complimentary tickets, the exclusive Dining Club Card (see our website for details), invitations to special volunteer appreciation events, service hours credit for students and last but not least the joy of knowing that your contributions of time and energy are deeply valued and gratefully received.

VOLUNTEER ORIENTATION & TRAINING

We provide periodic orientation and training sessions to our volunteers as needed.

CURRENT VOLUNTEER OPPORTUNITIES

Concert Staff Volunteers

  • Venue Assistants are primarily energetic and enthusiastic high school and college students who assist in light venue setup and in welcoming our summer POPS concert attendees to our home at LA County Arboretum by helping them carry their picnic baskets from the automobile drop off point to their tables (these volunteers must be able to lift and carry up to 40 pounds).
  • Greeters are an important component of our overall public presence year round and are responsible for handing out programs, answering general questions and providing a friendly and enthusiastic presence at all of our public events.
  • Ticket Takers and Ushers are a key part of our Summer POPS concert series and are responsible for taking tickets at the entrance to the venue and directing patrons to their seats, accurately and graciously.

Development & Outreach Volunteers

Development and Outreach Volunteers assist in the implementation of our development programs including involvement with special events and audience outreach.

Marketing Table Volunteers

Marketing Table Volunteers assist in promoting Pasadena Symphony and POPS programs at public events. They assist in answering questions about upcoming programs, events and ticket offers and assist in selling concert related souvenirs as needed.

Youth Program Volunteers

Musical Instrument Petting Zoo Volunteers – An essential part of our education and outreach efforts, volunteers assist in the set-up and oversight of musical instruments displayed for an interactive educational experience for children of all ages. Volunteers must have an interest and willingness to work with young children and parents. Knowledge of a musical instrument or instruments is helpful but not essential. A very fun and exciting volunteer experience.

PASADENA SYMPHONY AND POPS AUDITIONS

At this time we do not have any openings.